Registration for the Annual General Meeting and ADVANCE VOTING ENDED April 20 AT 4:00 P.M.

The Company’s shareholders may also exercise their voting rights by voting in advance or by way of proxy representation. Instructions for advance voting and authorization of proxy representatives are provided in this page. Shareholders registered for the General Meeting may also follow the meeting via a webcast on the Company’s website at www.nokiantyres.com/annualgeneralmeeting2023. Following the webcast is not considered to be official participation in the General Meeting and it is not possible to ask questions, make counterproposals, address the meeting otherwise, or vote via the webcast. Shareholders who intend to follow the meeting via webcast and wish to exercise their voting rights are referred to vote in advance or by way of proxy representation. Further instructions regarding the webcast will be available on the Company’s website at www.nokiantyres.com/annualgeneralmeeting2023 before the General Meeting.

Shareholder registered in the shareholders’ register

Each shareholder who is registered on the record date of the General Meeting, on April 14, 2023, in the Company’s shareholders’ register held by Euroclear Finland Oy, has the right to participate in the General Meeting. A shareholder whose shares are registered on the shareholder’s personal Finnish book-entry account is registered in the Company’s shareholders’ register.

Registration for the General Meeting commences on April 3, 2023 at 12:00 p.m. (EEST). A shareholder who is registered in the Company’s shareholders’ register and who wishes to participate in the General Meeting shall register for the General Meeting no later than April 20, 2023 at 4:00 p.m. (EEST), by which time the notice must have been received.

1. Electronically
   by utilizing Euroclear’s general meeting service. Natural persons, registration requires strong electronic authentication through strong electronic identification with online banking codes or mobile confirmation. 
   
   For shareholders that are legal persons, no strong electronic authentication is required. However, shareholders that are legal persons must notify their book-entry account number and other required information. If a shareholder that is a legal person uses the electronic suomi.fi authorization, registration requires strong electronic authentication from the authorized representative, which can be conducted with online banking codes or a mobile certificate;
   
   
2. by regular mail or e-mail
   A shareholder may send a notice of participation by regular mail to Euroclear Finland Oy, Yhtiökokous/Nokian Renkaat Oyj, P.O. Box 1110, FI-00101 Helsinki or by email to [email protected].
   
   
3. by phone +358 20 770 6892 between 900 a.m. and 4:00 p.m. (EEST) from Monday to Friday

In connection with the registration, a shareholder shall provide requested information, such as their name, date of birth or business ID, address, telephone number and email address as well as the name and date of birth of a possible proxy representative. The personal data given to Nokian Tyres and Euroclear Finland Oy by shareholders and proxy representatives is only used in connection with the General Meeting and with the processing of related necessary registrations.

Shareholders, their authorized representative or proxy representative shall be able to prove their identity and/or right of representation at the meeting venue.

Advance voting form (printable PDF)

Privacy statement 

Holder of nominee registered shares

A holder of nominee registered shares has the right to participate in the General Meeting by virtue of such shares, based on which the shareholder on the record date of the General Meeting, on April 14, 2023, would be entitled to be registered in the Company’s shareholders’ register held by Euroclear Finland Oy. The right to participate in the General Meeting requires, in addition, that the shareholder on the basis of such shares has been temporarily registered into the shareholders’ register held by Euroclear Finland Oy at the latest by April 21, 2023 at 10:00 a.m. (EEST). With regard to nominee registered shares, this constitutes due registration for the General Meeting.

A holder of nominee registered shares is advised to request without delay necessary instructions regarding the temporary registration in the Company’s shareholders’ register, the issuing of proxy documents and voting instructions, registration for the General Meeting and advance voting from their custodian bank. The account management organization of the custodian bank shall register a holder of nominee registered shares who wishes to participate in the General Meeting temporarily into the Company’s shareholders’ register at the latest by the time stated above and, if necessary, take care of advance voting on behalf of the nominee registered shareholder prior to the expiry of the registration period for nominee registered shareholders.

Proxy representative and powers of attorney

A shareholder may participate in the General Meeting and exercise their rights by way of proxy representation. Proxy representatives may also choose to vote in advance in the manner described in this notice. A proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate their right to represent the shareholder at the General Meeting.

If a shareholder participates in the General Meeting by means of several proxy representatives representing the shareholder with shares in different book-entry accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the General Meeting. Natural persons may appoint a proxy representative in connection with the electronic registration to the General Meeting on the Company’s website. Otherwise, a proxy document must be used.

Any proxy documents shall be delivered to Euroclear Finland Oy by regular mail to Euroclear Finland Oy, Yhtiökokous/Nokian Renkaat Oyj, P.O. Box 1110, FI-00101 Helsinki or by email to [email protected] before the end of the registration period, by which time the proxy documents must be received. In addition to delivering a proxy authorization document, a shareholder or their proxy representative shall register for the General Meeting in the manner described in notice.

Proxy form (printable PDF), including advance voting form

Shareholders that are legal persons can also use Suomi.fi e-Authorization service instead of a traditional proxy. To do so, a legal person must authorize its representative in the Suomi.fi service at https://www.suomi.fi/e-authorizations by using the mandate “Representation at the General Meeting”. In connection with the registration to the meeting, the authorized person must identify themselves in Euroclear Finland Oy’s general meeting services through strong electronic identification after which the e-Authorization is automatically verified. Strong electronic authentication can be conducted with online banking codes or a mobile certificate.

Further information will also be available on https://www.suomi.fi/e-authorizations. 

 

ADVANCE VOTING

Shareholders with a Finnish book-entry account may vote in advance on certain matters on the agenda during the period between April 3, 2023 at 12 p.m. (EEST) – April 20, 2023 at 4:00 p.m. (EEST) by the following means:

• Electronically
  by utilizing Euroclear’s general meeting service. Natural persons, registration requires strong electronic authentication through strong electronic identification with online banking codes or mobile confirmation. 
  

  For shareholders that are legal persons, no strong electronic authentication is required. However, shareholders that are legal persons must notify their book-entry account number and other required information. If a shareholder that is a legal person uses the electronic Suomi.fi authorization, advance voting requires a strong electronic identification from the authorized person, which can be conducted with online banking codes or a mobile certificate.

• by regular mail or e-mail
  A shareholder may submit the advance voting form or corresponding information to Euroclear Finland Oy by regular mail to Euroclear Finland Oy, Yhtiökokous/Nokian Renkaat Oyj, P.O. Box 1110, FI-00101 Helsinki or by email to [email protected]. The advance voting form and instructions relating to the advance voting are available under.  A legal representative or authorized proxy representative shall in connection with delivering the voting form produce a dated proxy authorization document or otherwise in a reliable manner demonstrate their right to represent the shareholder at the General Meeting.

If a shareholder participates in the General Meeting by voting in advance in accordance with the applicable instructions, this constitutes due registration for the General Meeting, provided that all information required for registration and advance voting is duly provided. No other notification of participation is required for the General Meeting.

Unless shareholders voting in advance are present at the General Meeting in person or by way of proxy representation, they will not be able to use their rights under the Finnish Companies Act to request information, demand a vote, or vote on a possible counterproposal.

With respect to nominee registered shareholders, the advance voting takes place through their account manager. The account manager may vote in advance on behalf of the nominee registered shareholders represented by it in accordance with the provided voting instructions during the registration period for the nominee registered shares.

A proposal subject to advance voting is considered to have been presented unchanged at the General Meeting.

Proxy form (printable PDF), including advance voting form
Advance voting form (printable PDF)

 

More information about the registration and voting in advance:  Tel. +358 20 770 6892 Monday–Friday between 9 a.m. and 4 p.m. (EEST)

 

REGISTRATION FOR THE ANNUAL GENERAL MEETING AND ADVANCE VOTING FROM APRIL 3 UNTIL APRIL 20, 2023